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City of Santa Rosa > Government > Open Government Task Force
Open Government 

 

 

  

 

 

 

OPEN GOVERNMENT PUBLIC FORUM

Share Your

  • Feedback about our Open Government Ordinance draft
  • Thoughts about increased public engagement
  • Ideas about transparency in the digital age
  • Opinions about opportunities for public collaboration and participation

Community Meetings (snacks & refreshments will be served) 

  • April 18, 2016:Roseland Elementary School Library, 950 Sebastopol Road, 5:30pm to 6:30pm
  • April 19, 2016: Finley Community Center, Cypress Room, 2060 West College, 12:00pm to 1:00pm
  • April 21, 2016: Steele Lane Community Center, Room 4, 415 Steele Lane, 5:30pm to 6:30pm
  •  April 22, 2016: Oakmont Central Activities Center, 310 White Oak Dr., Room B, 12:00pm to 1:00pm
  • April 22, 2016: Bennett Valley Senior Center, Room 16, 704 Bennett Valley Road, 5:30pm to 6:30pm

 

 

 _____________________________________ 

Mayor's Open Government Task Force

FINAL REPORT AND RECOMMENDATIONS

Video: Presentation of Report to City Council on December 2, 2014

 

Click here to view Task Force Member Roster

Click here to email all members of the Task Force
All written communications received by the Task Force are public records and are subject to disclosure upon request

NEW!

VIDEO - Paul Leistner The Portland Experience,
January 12, 2015

Power Point Presentation by Paul Leistner

 

VIDEO - The Next Form of Democracy
Speaker Series: Matt Leighninger of 092914

PowerPoint Presentation by Matt Leighninger

Purpose & Authority:

The purpose of this Task Force is to review applicable law, city policy and practice, and related information in order to develop a report that will inform the community about the current status of open and transparent government practice in the City of Santa Rosa; to review the exceptions, limitations and restrictions imposed by State or Federal law or Constitution; and to present options for improvement or additional best practices that the Mayor and City Council may wish to consider.

The Task Force’s authority shall be advisory only and its existence will terminate when a final report has been issued and submitted to the Mayor and subsequently presented to the City Council in a study session.  Such final report shall be posted to the City’s website when submitted for general public distribution and review.

The Task Force is a special committee created by the Mayor to study important public policy matters and shall be subject to the open meeting laws of the State of California.  Therefore, all meetings of the Task Force shall be properly noticed by publication of the agenda in accordance with the Ralph M. Brown Act, and be open to the public with opportunity for public comment.  Summary minutes shall be maintained of the meetings. 

Membership:

The Mayor shall appoint the members of the Task Force with the intent of including individuals representing the following categories within the community:

  • Two members of the City Council;
  • Two members representing the Boards and Commissions of the City of Santa Rosa; and
  • Seven members from the community representing residents from all regions of the city, neighborhood associations, faith-based communities, schools, community-based organizations, and the business community.

All Task Force members shall serve at the pleasure of the Mayor.  Any vacancies will be filled in the same manner as original appointments.

Officers & Staffing:

The Mayor shall appoint two council members as Co-Chairs of the Task Force who
shall also serve as voting members.   The Co-Chairs shall preside over the Task Force meetings and set the agenda.  The Co-Chairs shall also be the spokespersons for the Task Force unless this responsibility is delegated in writing. 

The City Clerk will provide staff support to the Task Force for meeting notification, agenda preparation, clerical support, information gathering and arrangements for guest speakers, all to the extent permitted by staffing and budgetary limitations. Additional staff support will be provided by the Assistant City Manager and Community Engagement Coordinator. The City Attorney’s Office will provide legal advice to the Task Force as recommended. There is no budget allocation for the work of the Task Force and participation on the Task Force is as a volunteer.

Task Force Procedures:

The Task Force will generally meet on the 1st and 3rd Thursdays of each month from 10:00 am to noon, beginning April 3, 2014 and concluding November 6, 2014. Most meetings will take place in the Cypress Room at the Finley Community Center, 2060 West College Avenue. Some of the meetings may take place at alternate locations within the City of Santa Rosa as determined by the Co-chairs in consultation with members of the Task Force.

The proposed meeting schedule is as follows:

Meeting #1

April 3

Meeting #8

August 7

Meeting #2

April 17

Meeting #9

August 21

Meeting #3

May 1

Meeting #10

September 4

Meeting #4

May 15

Meeting #11

September 16 (tues)

Meeting #5

June 5

Meeting #12

October 2

Meeting #6

July 3

Meeting #13

October 16

Meeting #7

July 17

Meeting #14

November 6

Meeting #15 November 13

Due to the compressed time frame for the work of the Task Force it is important that members make every effort to attend all meetings.  Six members shall constitute a quorum.

The parliamentary authority for this Task Force will be Rosenberg’s Rules of Order except as may be superseded by local, state or federal law.

The meetings will be recorded and rebroadcast on Comcast Channel 28 and AT&T U-verse Channel 99 on the following days and times:

Saturdays at 9:30 pm Sundays at 11:00 am & 9:30 pm  
Tuesdays at 10:00 am Wednesdays at 11:00 pm  
Task Force meeting agendas, minutes, supplemental documents, and archived meeting videos will be accessible on the City's website at http://srcity.org/opengovernment.

 

 Agendas (PDF)

 Links to Web Docs

 Links to Web Docs (Bruce Kyse)

 Supplemental Documents (PDF)

 Meeting Videos

 Minutes (PDF)