Your Final Paycheck

You will receive your final paycheck at your exit interview in Human Resources. Your final paycheck will include your regular wages up to your last day of employment and payoffs of eligible unused leave balances. You may have decisions to make regarding your sick leave payoff and, if applicable, deferred compensation. These decisions must be made prior to your last day of employment and communicated to Payroll.

Payoffs


Unused leave balances will be paid off as follows:

Vacation


  • Current balance at date of retirement. Vacation payoff is not reportable to PERS and will not be used for purposes of calculating final compensation.

Compensatory Time


  • Current balance at date of retirement, up to a maximum of 100 hours for 40-hour employees, 72 hours for shift employees in the Fire Department. Compensatory time payoff is not reportable to PERS and will not be used for purposes of calculating final compensation.

Time Savings Plan


  • Any value remaining in your Abank will be refunded to you.

Holiday - Units 2, 5, 8, 9, 14 & Selected Rate Classes in Unit 11


Holiday payoffs are reportable to PERS and will be used in the calculation of final compensation.
  • Unit 2 and Unit 11 Battalion Chiefs: 168 hours, prorated based on calendar days worked since the previous January 1, will be paid off.
  • Unit 5 and Unit 11 Police Lieutenants: 144 hours, prorated based on hours in a paid status since the previous January 1, will be paid off.
  • Unit 8: Any remaining Floating Holiday hours, up to 32, will be paid off. In addition, the annual payoff of 24 hours, prorated based on calendar days worked since the previous December 1st, will be paid off.
  • Unit 9: 144 hours, prorated based on calendar days worked since the previous January 1, will be paid off.
  • Unit 14 (except Forensic Specialists): Any remaining holiday bank hours will be paid off.

Sick Leave


  • Units 10, 11, 12 and 15 - Sick Leave Option 1: When Management and Confidential employees first entered into their Unit, they had a one-time opportunity to choose a sick leave payoff option. Employees who chose Option 1 receive a payoff every July for 25% of the previous fiscal year's earned but unused sick leave, up to 36 hours for Battalion Chiefs, 24 hours for all other. At retirement, employees with this option will receive the annual 25% payoff, and the remainder of their sick leave will be converted to service credit.
  • All Other Units (including 10, 11, 12 and 15) - Sick Leave Option 2: This option is applicable to all non-Management and non-Confidential employees, as well as to those Management and Confidential employees who chose option 2 at hire. It provides that upon retirement from the City, and with 10 consecutive years of service, employees will receive a payoff of half of their unused sick leave balance, up to a maximum as provided for in the "Sick Leave - Retirement Buyback "article of their MOU. The remaining hours will be converted to service credit using the conversion formula shown below.
  • Employees who were hired with Sick Leave Option 2, who later promoted into the Management or Confidential units and chose Sick Leave Option 1, will receive both the 25% of earned but unused Sick Leave payoff under option 1, and a payoff of half of any remaining Option 2 balance up to the maximum provided for in the "Sick Leave - Retirement Buyback" article of their MOU.
  • Employees in Units 2, 3, 4, 5, 6, 7, 9, 10, 11, 12 and 15 with a sick leave option 2 balance have the option to convert their entire sick leave balance to service credit rather than take the option 2 payoff described above. Employees in these Units must complete a Sick Leave Balance Conversion Request Form (PDF) and submit it to payroll along with their CalPERS retirement application. The form is available online (PDF), or by contacting Payroll at extension 3130.

Formula for Sick Leave Conversion to Service Credit


  • Number of Hours/8 = Number of Days x 4 = % of 1 Year's Service Credit
    (Example: 2,000 hours/8 = 250 Days x 4 = 1 Year Service Credit)